+ Touring and general information:

  • Appointment required to tour. Call Rachel 928-369-4000 or email rachel@resortaz.com
  • Venue ideal guest count is 100-150
  • Maximum guest capacity 200
  • Main floor of barn is 2,800 square feet
  • Large outdoor ceremony area 100 x 100' with up to 200 folding chairs and wedding arch
  • Property is on 2 acres with plenty of parking for guests
  • Large Ponderosa pines throughout property
  • Beautiful bridal suite - an upstairs hideaway to prepare for the day
  • Easy unloading and loading on three sides of barn
  • Handicapped accessible
  • Choose all your own vendors
  • Bring in and serve your own alcohol
  • White, floor length linens for indoor tables included in price of venue
  • WiFi available in barn

+ Booking a date:

  • Down payment to hold the date is one-third the venue price
  • Signed contract must accompany down payment
  • Payments accepted: personal check, money order or bank check made to Frank M. Smith & Assoc., PO Box 1368 Pinetop AZ 85935
  • Balance due 6 months prior to booked date; in 2021 - 7 months prior to booked date
  • No refunds unless date is re-booked
  • Bookings can be done via email

+ Planning your event:

  • Contact Rachel at rachel@resortaz.com to have interactive barn layout grid emailed to you which helps determine which kind and how many of each table you will need
  • All indoor set up is the responsibility of the guest.
  • Ask that event insurance information be emailed to you. This is due 2 weeks in advance of your event
  • For chair cover size, ask that the indoor chair dimensions document be emailed to you. Stretchy chair covers work best for these chairs. Chair covers are available for purchase online or through rental companies and wedding planners.
  • See vendors list to begin searching for a wedding planner, DJ, photographer, etc. Guests are not required to use the services of vendors on list
  • Guests must hire a DJ who has own equipment for weddings since specific music, correct volume and exact timing will be needed.
  • Guests may bring in and serve all their own alcohol, but cannot SELL it. Contracted guests do not need a licensed bartender, but must have person(s) present during the entire event to regulate alcohol service and to prevent under-age alcohol consumption
  • Decide how you would like the outdoor ceremony chairs placed - TGP staff sets up these chairs
  • Fill out and return the Information Needed for your Event one week in advance of event date
  • The wedding arch is 6.5'wide, 7' tall at crossbeam, 4' deep, can be decorated any way guest would like
  • USEFUL items to bring: step stool, light duty staple gun, staple remover & needle nose plyers, scissors, coolers, paper towels, bathroom spray, extension cords, 10' dowel or rod of 3/4-1 inch in diameter if hanging drapery at front barn door, a few extra trash bags. The inside front barn door opening is 10' wide and 9'8" tall.

+ Furnishings that are included in venue price:

  • 15 - 5' round tables
  • 12 - 8 x 3' rectangular tables
  • 200 indoor banquet chairs
  • 2 beverage service tables, each 2 x 4', 41" high
  • One 36" round cake table
  • Outdoor patio furniture - 4 round cocktail tables 28" wide and 30" high with 4 chairs each; 2 round bistro-style tables 40" wide and 36" high with 4 chairs each
  • Wedding arch
  • 200 white padded folding chairs for outdoor ceremonies
  • 5 picnic tables, 70 x 30"
  • Linens provided for indoor use tables
  • Bridal suite with 6 hair and makeup stations, lounge area, full length mirrors, Heat/AC, wine cooler, sink
  • Sound system indoors and out. NOT a substitute for a DJ. All weddings should contract for a DJ
  • 5 XL trash receptacles with 2 liners each
  • 8 foot ladder

    + Pet policy:

  • No pets are allowed anywhere on the property with the exception of service animals. A service animal is a dog that has been specially trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person's disability.

  • Emotional support, therapy, comfort, or companion animals do not qualify as service animals.

+ Items that cannot be used anywhere on The Gathering Place property:

  • Loose glitter, glitter on decorations, glitter on drapery
  • Real candles
  • Sparklers
  • Fireworks
  • Anything with an open flame
  • Tiny shapes, confetti, rice, sequins
  • Nails, screws, tape, glue

+ Items that may be used on the property:

  • Propane grills and charcoal grills as long as no fire restrictions are in effect
  • Propane heaters in colder weather as long as no fire restrictions are in effect
  • Light duty staple gun to secure decorations to arch or beams-guest removes staples
  • Petals or large confetti - guest cleans this up before leaving if used
  • Extra furniture, barrels, tubs - barn floor must be protected from scratches
  • Smoking allowed at four stations located on the property.
  • Guests may decorate indoors and outdoors; must remove all items brought in along with staples, twine, etc.
  • Extra strings of lights may be brought in for outdoor and indoor use

+ Responsibilities of guests at The Gathering Place:

  • Indoor set up
  • Alcohol consumption
  • Take all trash to dumpster located on property
  • Remove all items brought to the property
  • Remove staples, twine, etc.
  • Pick up any flower petals that were tossed
  • Pick up cigarettes & cigars
  • Return patio furniture to its original spot if moved
  • Leave tables, chairs and linens where they are when event ends
  • Exit by time specified on contract
  • Return keys
  • Close all gates

+ Responsibilities of The Gathering Place staff:

  • Grounds and buildings are clean and well maintained
  • The following in good working order: restrooms, heaters, fans, lights
  • Trash cans are lined and have an extra liner underneath
  • Correct number of tables and chairs are in the barn, ready for set up by the guest
  • Correct number of linens are brought down from storage
  • Correct number of ceremony chairs placed outdoors according to guest's specifications
  • Staff puts away ceremony chairs at conclusion of event
  • Staff cleans tables and chairs before putting them away after an event
  • Staff gathers up linens at the conclusion of an event

Photo By Alex J. Tetzner Photography