+ Touring and general information:

  • Appointment required to tour. Call Rachel 928-369-4000 or email rachel@resortaz.com
  • Venue ideal guest count is 100-150
  • Maximum guest capacity 200
  • Main floor of barn is 2,800 square feet
  • Large outdoor ceremony area 100 x 100' with up to 200 folding chairs and wedding arch
  • Property is on 2 acres with plenty of parking for guests
  • Large Ponderosa pines throughout property
  • Beautiful bridal suite - an upstairs hideaway to prepare for the day
  • Easy unloading and loading on three sides of barn
  • Handicapped accessible
  • Choose all your own vendors
  • Bring in and serve your own alcohol
  • White, floor length linens for indoor tables included in price of venue
  • WiFi available in barn

+ Booking a date:

  • Down payment to hold the date is one-third the venue price
  • Signed contract must accompany down payment
  • Payments accepted: personal check, money order or bank check made to Frank M. Smith & Assoc., PO Box 1368 Pinetop AZ 85935
  • Balance due 6 months prior to booked date
  • No refunds unless date is re-booked
  • Bookings can be done via email

+ Planning your event:

  • Contact Rachel at rachel@resortaz.com to have interactive barn layout grid emailed to you which helps determine which kind and how many of each table you will need
  • All indoor set up is the responsibility of the guest.
  • Ask that event insurance information be emailed to you. This is due 2 weeks in advance of your event
  • For chair cover size, ask that the indoor chair dimensions document be emailed to you. Stretchy chair covers work best for these chairs.
  • See vendors list to begin searching for a wedding planner, DJ, photographer, etc. Guests are not required to use the services of vendors on list
  • Guests must hire a DJ who has own equipment for weddings since specific music, correct volume and exact timing will be needed. The sound system at TGP is designed for parties and meetings.
  • Guests may bring in and serve all their own alcohol, but cannot SELL it. Contracted guests do not need a licensed bartender, but must have person(s) present during the entire event to regulate alcohol service and to prevent under-age alcohol consumption
  • Decide how you would like the outdoor ceremony chairs placed - TGP staff sets up these chairs
  • Fill out and return the Information Needed for your Event one week in advance of event date
  • The wedding arch is 6.5'wide, 7' tall at crossbeam, 4' deep, can be decorated any way guest would like
  • USEFUL items to bring: step stool, light duty staple gun, staple remover & needle nose plyers, scissors, coolers, paper towels, bathroom spray, extension cords, a few extra trash bags.

+ Furnishings that are included in venue price:

  • 15 - 5' round tables
  • 12 - 8 x 3' rectangular tables
  • 200 indoor banquet chairs
  • 2 beverage service tables, each 2 x 4', 41" high
  • One 36" round cake table
  • Outdoor patio furniture - 4 round cocktail tables 28" wide and 30" high with 4 chairs each; 2 round bistro-style tables 40" wide and 36" high with 4 chairs each
  • Wedding arch
  • 200 white padded folding chairs for outdoor ceremonies
  • 5 picnic tables, 70 x 30"
  • Linens provided for indoor use tables
  • Sound system indoors and out. NOT a substitute for a DJ. All weddings should contract for a DJ
  • 5 XL trash receptacles with 2 liners each
  • 8 foot ladder

    + Pet policy:

  • No pets are allowed anywhere on the property with the exception of service animals. A service animal is a dog that has been specially trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person's disability.

  • Emotional support, therapy, comfort, or companion animals do not qualify as service animals.

+ Items that cannot be used anywhere on The Gathering Place property:

  • Loose glitter, glitter on decorations, glitter on drapery
  • Real candles
  • Sparklers
  • Fireworks
  • Anything with an open flame
  • Tiny shapes, confetti, rice, sequins
  • Nails, screws, tape, glue

+ Items that may be used on the property:

  • Propane grills and charcoal grills as long as no fire restrictions are in effect
  • Propane heaters in colder weather as long as no fire restrictions are in effect
  • Light duty staple gun to secure decorations to arch or beams-guest removes staples
  • Petals or large confetti - guest cleans this up before leaving if used
  • Extra furniture, barrels, tubs - barn floor must be protected from scratches
  • Smoking allowed only at smoking stations - 4 on property
  • Guests may decorate indoors and outdoors; must remove all items brought in along with staples, twine, etc.
  • Extra strings of lights may be brought in for outdoor and indoor use

+ Responsibilities of guests at The Gathering Place:

  • Indoor set up
  • Alcohol consumption
  • Take all trash to dumpster located on property
  • Remove all items brought to the property
  • Remove staples, twine, etc.
  • Pick up any flower petals that were tossed
  • Pick up cigarettes & cigars
  • Return patio furniture to its original spot if moved
  • Leave tables, chairs and linens where they are when event ends
  • Exit by time specified on contract
  • Return keys
  • Close all gates

+ Responsibilities of The Gathering Place staff:

  • Grounds and buildings are clean and well maintained
  • The following in good working order: restrooms, heaters, fans, lights
  • Trash cans are lined and have an extra liner underneath
  • Correct number of tables and chairs are in the barn, ready for set up by the guest
  • Correct number of linens are brought down from storage
  • Correct number of ceremony chairs placed outdoors according to guest's specifications
  • Staff puts away ceremony chairs at conclusion of event
  • Staff cleans tables and chairs before putting them away after an event
  • Staff gathers up linens at the conclusion of an event

Photo By Alex J. Tetzner Photography