+ Touring and general information:

  • Appointment required to tour. Call Becky at 928-369-4000 or email becky@resortaz.com
  • Venue ideal guest count is 50-150
  • Maximum guest capacity 175
  • Main floor of barn is 2,800 square feet
  • Large outdoor ceremony area 100 x 100' with up to 175 folding ceremony chairs and wedding arch
  • Property is on 3 acres with plenty of parking for guests
  • Large Ponderosa pines throughout property
  • Beautiful bridal suite - an upstairs hideaway to prepare for the day
  • Easy unloading and loading on three sides of barn
  • Handicapped accessible
  • Choose all your own vendors
  • White, floor length linens for indoor tables included in price of venue
  • WiFi available in barn

+ Booking a date:

  • Down payment to hold the date is one-third the venue price
  • Signed contract must accompany down payment
  • Payments accepted: personal check, money order or bank check made to Frank M. Smith & Assoc., 4756 Buck Springs Rd, Pinetop AZ 85935
  • All items should be sent via certified mail for tracking purposes
  • Balance due 7 months prior to booked date
  • No refunds unless date is re-booked
  • Bookings can be done via email

+ Planning your event:

  • All TGP questions are to be submitted by email so that there is a record of the question and the response.
  • You may provide either of these two addresses to your guests for GPS directions: 4756 Buck Springs Rd, Pinetop AZ 85935 -or- 4716 Buck Springs Rd, Pinetop AZ 85935. The office of Frank M. Smith Realty and The Gathering Place are located on the same property.
  • Contact Becky at becky@resortaz.com to have interactive barn layout grid emailed to you which helps determine which kind and how many of each table you will need

  • All indoor set up is the responsibility of the guest.

  • EVENT INSURANCE INFORMATION: The contracted couple purchases an event liability policy. Each paid vendor must supply a liability policy also. There are three "additional insureds" that must be on every liability policy submitted. All policies are due two weeks before the event date. More information available via email: luci@resortaz.com

  • For chair cover size, arch dimensions, patio dimensions and indoor barn door dimensions, please request that document. Stretchy chair covers work best for our indoor banquet chairs. Chair covers are available for purchase online or through rental companies and wedding planners.
  • See vendors list to begin searching for a wedding planner, DJ, photographer, etc. Guests are not required to use the services of vendors on list. All vendors must carry liability insurance.
  • Guests must hire a DJ who has own equipment for weddings since specific music, correct volume and exact timing will be needed.
  • Guests hire a licensed and insured bartender for alcohol service for the entire time during which alcohol is served. No underage drinking or excessive drinking is permitted. Alcohol service ends at 11 pm.
  • Decide how you would like the outdoor ceremony chairs placed - TGP staff sets up these chairs the morning of your wedding. * Complete the online "Event Information" form for your Wedding ONE month in advance of event date. Indoor set-up is the responsibility of the contracted guest.
  • Except for lightweight decorative items and our ceremony chairs and arch, we do not allow furniture, heavy barrels, heavy logs, tables or extra chairs on the ceremony grass. Only wedding ceremonies can be held on the ceremony grass area. Receptions & cocktail hours are to be held inside the barn, on the cement areas, or in the clearing on the north side of the barn.
  • The wedding arch is 7' wide, 7' tall at crossbeam, 4' deep, can be decorated any way guest would like.
  • If your guest count is 175, we recommend that you contact Atteberry Toilets (see vendors list) and make arrangements for a portable restroom to be brought in.
  • USEFUL items to bring: extra garbage bags, towels to dry ceremony chairs if it rains, first aid kit, step stool, light duty staple gun, light duty staples (measuring 3/8" or less), staple remover & needle nose plyers, scissors, coolers, paper towels, bathroom spray, extension cords, 10' dowel or rod of 1-1 1/2 inch in diameter if hanging drapery at front barn door, a few extra trash bags. Spike heel protectors help with walking on the grass. The inside front barn door opening is 10' wide and 9'8" tall. There are four windows facing the ceremony area and five facing the opposite side. Each window measures 40" wide and 33" high. There are 11 pillars indoors that are about 10' tall and 10' between each pillar.
  • All TGP questions are to be submitted via email so that there is a record of the question and the response.

+ Furnishings that are included in venue price:

  • 15 - 5' round banquet tables, linens included
  • 12 - 8 x 3' rectangular banquet tables, linens included
  • 175 indoor banquet chairs
  • Sweetheart table, white, 4' x 3', x 30" high
  • Two gold toned sweetheart chairs
  • 2 beverage service tables, each 2 x 4', 41" high
  • One 36" round cake table. This table can be 30" high or 42" high, linen included.
  • Outdoor patio furniture - 4 round cocktail tables 28" wide and 30" high with 4 chairs each; 2 round patio tables 4' wide, 30" high with 4 chairs each. No linens provided for outdoor furniture or for the rehearsal dinner if held here.
  • Wedding arch
  • 175 white padded folding chairs for outdoor ceremonies
  • 2 wooden picnic tables, 70 x 30"
  • White floor length linens provided for our banquet tables
  • Bridal suite with 6 hair and makeup stations, lounge area, full length mirrors, Heat/AC, wine cooler, sink
  • 5 XL trash receptacles with 2 liners each
  • 8 foot ladder

+ Pet policy:

  • No pets are allowed anywhere on the property with the exception of service animals. A service animal is a dog that has been specially trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person's disability.
  • Emotional support, therapy, comfort, or companion animals do not qualify as service animals.

+ Items that cannot be used anywhere on The Gathering Place property:

  • Loose glitter, glitter on decorations, glitter on drapery or fabric
  • Real candles
  • Sparklers
  • Fireworks
  • Anything with an open flame
  • Tiny shapes, confetti, rice, seeds, sequins, beads, fake jewels
  • Nails, screws, tape, glue
  • Firearms not permitted on venue property
  • ATV's and similar vehicles not permitted on property

+ Items that may be used on the property:

  • Propane grills as long as no fire restrictions are in effect
  • Propane heaters in colder weather as long as no fire restrictions are in effect
  • Light duty staple gun to secure decorations to arch or beams. Guest removes staples
  • Real flower petals - guest picks up petals before leaving if used
  • Extra furniture, barrels, tubs - barn floor must be protected from scratches
  • Smoking allowed at two stations located on the property.
  • Guests may decorate indoors and outdoors; must remove all items brought in along with staples, twine, etc.
  • Extra strings of lights may be brought in for outdoor and indoor use

+ Responsibilities of guests at The Gathering Place:

  • All TGP questions are to be submitted by email so that there is a record of the question and response.
  • Indoor set up
  • Responsible alcohol service - no underage drinking, no excessive drinking, no parking lot drinking.
  • Safe rides provided upon leaving the venue
  • Drying ceremony chairs if they become wet before ceremony.
  • Take all trash to dumpster located on property
  • Remove all items brought to the property
  • Remove staples, twine, etc.
  • Pick up any flower petals that were tossed and all party favors.
  • Pick up cigarettes & cigars
  • Return patio furniture to its original spot if moved
  • Leave indoor tables, chairs and linens where they are when event ends
  • Exit by time specified on contract

+ Responsibilities of The Gathering Place staff:

  • Grounds and buildings are clean and well maintained
  • The following in good working order: restrooms, heaters, fans, lights
  • Trash cans are lined and have an extra liner underneath
  • Correct number of tables and chairs are in the barn, ready for set up by the guest
  • Correct number of linens are brought down from storage
  • Correct number of ceremony chairs placed outdoors according to guest's specifications
  • Staff puts away ceremony chairs at conclusion of event
  • Staff cleans tables and chairs before putting them away after an event
  • Staff gathers up linens at the conclusion of an event